Job Description

Job Title: Executive Assistant to the President & CEO

Location: Hybrid (San Francisco, CA)

Industry: Professional Services

Contract Length: 3 Month Contract-to-Hire

Pay: $50-$55 per hour

About Our Client:

Our client is a dynamic and fast-paced organization seeking a high-performing Executive Assistant to support their President & CEO. This role is ideal for someone who thrives in a high-pressure environment, can effectively manage executive priorities, and has experience supporting multiple executives, particularly in consulting or professional services firms.

Job Description:

The Executive Assistant will play a crucial role in managing the daily operations and priorities of the President & CEO. This individual will handle scheduling, travel coordination, communications, and administrative support while maintaining confidentiality and professionalism. The ideal candidate is highly organized, adaptable, and proactive.

Key Responsibilities:

• Manage an ever-changing executive calendar and schedule meetings across multiple time zones
• Coordinate extensive domestic and international travel arrangements
• Serve as the primary liaison for internal and external communications on behalf of the CEO
• Prepare reports, presentations, and key business documents with a high level of accuracy
• Track and manage action items, ensuring follow-ups are completed in a timely manner
• Provide support for strategic projects and initiatives within the executive office
• Maintain confidentiality while handling sensitive information with discretion
• Process expense reports and oversee administrative documentation

Qualifications:

• 5+ years of administrative experience, with at least 2 years in a senior administrative or executive assistant role
• Proficiency in productivity tools such as Asana (or similar CRM), Microsoft Office Suite, Outlook, Zoom, Google Suite
• Experience using tools such as Box, DocuSign, and Adobe Acrobat
• Ability to adapt quickly to shifting priorities and handle last-minute schedule changes
• Excellent written and verbal communication skills with strong attention to detail
• Bachelor’s degree preferred

Perks:

• Opportunity to work closely with high-level executives in a leadership-focused role
• Competitive pay with potential for permanent placement
• Exposure to a fast-paced and mission-driven work environment

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